Purchasing Officer

Purchasing Officer Activities

1- Market analysis and business needs

• Understand the strategy of the purchasing department in agreement with the site purchasing manager.
• Apply purchasing activities based on qualitative and quantitatives objectives of purchasing strategies.
• Analyze the needs of the company’s business departments, particularly in terms of industrial production.

2- Selection of suppliers and products and / or equipment

• Identify all the suppliers on the market to meet the company’s purchasing needs for the purchasing families.
• Request for information, quality/cost/volume objectives defined with the purchasing department, e-tenders, negotiation, contract, evaluation.
• Schedule and manage new supplier/material trials, liase with vendors and users.
• Assist comparisons of suppliers (benchmarking) according various key variables : technicality and performance of the products or equipment or services, capacity, payment terms, compliance “anticorruption”, CSR, economic and financiual health of the supplier, etc.

 

3- Commercial negotiation

• Communicate with suppliers about the company, its needs, its development and the prospects for commercial relations, according to the supplier’s commercial expectations.
• Assist, with the help of the legal department and the Purchasing Department, contracts and framework agreements (including group standards).
• Assist with the preparation of Request for Quotation, Request of Information, Request for Proposal, Initiations of Bids, Purchase Order, Supplier Registration and coordination of their time of dispatch.

 

4- Monitoring of suppliers and contracts

• Manage purchasing activities by coordinate regarding production planning and schedule, inventory management, warehousing and logistics.
• Communicate with vendors/suplliers regarding order status, payment issues, shipping details and other business matters.
• Provide an internal communication to promote the integration of purchases
• Assist to develop and maintain vendor relationships including tracking and analysis of vendor spend and performance.

 

5- Reporting

• Ensure reporting to the purchasing department and the business departments of the company.
• Ensures the proper information to the users regarding status of the Purchasing process.
• Maintaining and update supplier database and purchasing report in the system.