HR and Administrative Officer

Objectives

 Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for business operations
 Participate in development of HR objectives and systems, including metrics, queries, and standard reports for ongoing company requirements
 Assist in administering benefits, compensation, and employee performance programs
 Suggest new procedures and policies to continually improve efficiency of the HR department and organization as a whole, and to improve employee experience
 Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update polices and/or procedures as required
 

Roles and Responsibilities
 Prepare paperwork, schedule, and facilitate smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
 Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance
 Provide an effective and dedicated HR advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters
 Payroll processing, including bi-weekly and semi-monthly updates to employee files,
bonus/incentive pay, tracking vacation/sick pay, importing expense reimbursements, inputting exceptions, hourly employee validations, and benefit changes
 Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contributes to the development of policies.
 Prepare all these documentation and work with agency for work permit, visa application, PIT finalization for all expat employee Accounting
 Prepare payment transaction and documentation weekly for local & oversea suppliers’ payment
 Posting incoming payment from account receivable

Monthly closing
 To assist Finance & Administration Manager in monthly/quarterly/yearly closing
Bank & Cash
 Prepare monthly bank reconciliation to make sure that all transactions are matching with bank statement.
 Prepare cash reconciliation and cash count minute to make sure that the balance in cash book is matching with physical count.
Reporting
 Prepare & submit HR report related to local requirement and Group reporting

ADMINISTRATION
 In charge on register/terminate of company cellphone, telephone, internet; cooperate with vendors on fixing problems pertain to company own (or rent) assets/accessories
 Car booking for daily customer visit; car rent/hotel booking/air ticket booking for business trips
 Supply stationery & other supply/consumable items when required.
 Support Finance & Administration Manager on company events/projects.
 Sending invoice/other documents to customer/vendor/others.

OTHERS
 Support on yearly physical stock check and physical count of Fixed-Assets & other assets
 Support Finance & Administration Manager on Internal, External Audit; Tax Audit