Job area
Human resources
Category
Animal care
Location
Ho Chi Minh City, Vietnam
Contract type
Permanent Contract
Experience
1 to 3 years

Job description

Objectives

 Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for business operations
 Participate in development of HR objectives and systems, including metrics, queries, and standard reports for ongoing company requirements
 Assist in administering benefits, compensation, and employee performance programs
 Suggest new procedures and policies to continually improve efficiency of the HR department and organization as a whole, and to improve employee experience
 Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update polices and/or procedures as required
 

Roles and Responsibilities
 Prepare paperwork, schedule, and facilitate smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
 Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance
 Provide an effective and dedicated HR advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters
 Payroll processing, including bi-weekly and semi-monthly updates to employee files,
bonus/incentive pay, tracking vacation/sick pay, importing expense reimbursements, inputting exceptions, hourly employee validations, and benefit changes
 Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contributes to the development of policies.
 Prepare all these documentation and work with agency for work permit, visa application, PIT finalization for all expat employee Accounting
 Prepare payment transaction and documentation weekly for local & oversea suppliers’ payment
 Posting incoming payment from account receivable

Monthly closing
 To assist Finance & Administration Manager in monthly/quarterly/yearly closing
Bank & Cash
 Prepare monthly bank reconciliation to make sure that all transactions are matching with bank statement.
 Prepare cash reconciliation and cash count minute to make sure that the balance in cash book is matching with physical count.
Reporting
 Prepare & submit HR report related to local requirement and Group reporting

ADMINISTRATION
 In charge on register/terminate of company cellphone, telephone, internet; cooperate with vendors on fixing problems pertain to company own (or rent) assets/accessories
 Car booking for daily customer visit; car rent/hotel booking/air ticket booking for business trips
 Supply stationery & other supply/consumable items when required.
 Support Finance & Administration Manager on company events/projects.
 Sending invoice/other documents to customer/vendor/others.

OTHERS
 Support on yearly physical stock check and physical count of Fixed-Assets & other assets
 Support Finance & Administration Manager on Internal, External Audit; Tax Audit

Qualifications

SKILLS AND QUALIFICATIONS
 Bachelor’s degree in HR, business, or a related field
 Additional HR training or experience is a plus
 Excellent communication skills, interpersonal skills, ethics, and cultural awareness
 Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies
 Advanced knowledge of MS Office and comfortable learning new technical systems as needed

PREFERRED QUALIFICATIONS
 Bachelor’s degree in Human Resources, Business Administration, or related field required.
 At least two year of human resource management experience preferred. And proven experience working in an HR department
 Natural interpersonal and communication skills
 Strong detail-oriented and resourceful mindset
 Proficient with Microsoft Office (Excel/PowerPoint) or related HR software.
 Knowledge of HR laws and regulations
 Good English skill in Writing, Speaking

Company description

A key global player in fermentation for more than a century, Lesaffre (www.lesaffre.com), with a €2 billion turnover, and established on all continents, counts 10,700 employees and more than 85 nationalities.

On the strength of this experience and diversity, we work with customers, partners, customers, and researchers to find ever more relevant answers to the needs of food, health, naturalness, and respect for our environment. Thus, every day, we explore and reveal the infinite potential of microorganisms.

To nourish 9 billion people, in a healthy way, in 2050 by making the most of our planet’s resources is a major and unprecedented issue. We believe that fermentation is one of the most promising answers to this challenge.

The position will be based in Kuala Lumpur, Malaysia, and reports to the Baking Center Manager of APAC.